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Have a Fan Table at Dragon Con

Because fandom is its own unique language

We appreciate your interest in having a Fan Table at Dragon Con. Fan Tables are generally non-profit groups organized by members of a particular fandom or convention.

We are now taking applications for Fan Tables for Dragon Con 2019.

Requesting a Fan Table

All groups must apply and be pre-approved to receive a table at the convention. Additionally, because of limited space, smaller or similar groups may be asked to share a table.

Please see below for rules, guidelines, and our application form.

Concourse Tables

Dragon Con Concourse Tables are reserved tables consisting of fan groups, conventions, band merchandise tables, performers, and sponsors. Concourse areas are open areas that receive a high volume of Dragon Con traffic. Concourse areas are located at the Hyatt Regency, the Marriott Marquis, the Hilton Atlanta, and the Sheraton Atlanta hotels. All tables must be reserved and approved ahead of time. The rules for reserving and setting up these free tables are different than those of the Dealer and Exhibitor Halls. Please refer to the rules and procedures listed below before completing a request form.

If you have specific questions, the onsite coordinator can be reached at concoursetables_at_dragoncon.org via our contact form.

Rules and Guidelines - Concourse Tables

Tables must be staffed by Dragon Con members. In other words: yes, you will need to purchase membership badges for the people who will be staffing your table.

Table staffing hours:

Concourse table hours will vary depending on the hotel location. The hours are designated to maximize exposure for the groups given the traffic patterns of Dragon Con members. Groups should plan to staff the table minimum of 40 hours across the designated times and days as assigned by hotel.

Concourse Table groups must provide their own staffers to cover their table. Dragon Con volunteers are not permitted to assist in managing your tables. If you need to step away from your table, it is your responsibility to have another designated person to watch your belongings.

Dragon Con is not responsible for displays, merchandise, or other items left at tables during closed hours. Any items left are at own risk.

In deference to our dealers and exhibitors, who purchase a table or sponsor the convention, no general merchandise sales are permitted at concourse tables. You may sell items imprinted with your organization’s name or logo only, such as pins, t-shirts, or bookmarks. Convention Tables may sell memberships to their convention. Dragon Con does not charge a percentage of these merchandise sales.

Charity collections are not allowed at Concourse Tables as it may interfere with the integrity of the Dragon Con approved and sponsored charity.

No raffles or other games of chance are allowed. Sorry, but it is illegal according to the laws of the State of Georgia.

Electrical power:

Be sure to bring your own extension cords and splitters.

There may be a charge for access to power. Please check with the individual hotel.

If you need Internet access at your table, you’ll have to arrange this with the individual hotel. Although our host hotels offer wireless access in guest rooms, this service is usually restricted or blocked in the lobby and function-space areas

Concourse tables are typically 6 feet in length and will have two chairs per table. Extra chairs are sometimes obtainable from the individual hotels. They also usually have table cloths.

You may utilize the space behind your table in whatever way you see fit, so long as no fire or safety hazards are created. Anything that extends into a walkway is considered a safety hazard.

Nothing may be attached, in any way, to the ceiling. If there is a wall or column behind you, you will need to arrange with the individual hotel to attach materials; there may be a fee. Any publicly displayed items must be suitable for all audiences; in other words, it must be child friendly.

Table placement will be at the sole discretion of Dragon Con, the Concourse Table director or their assistants. We will work with you as much as possible, but we can make no promises.

Rules and Guidelines - Band Tables

Each approved band will be assigned a merchandise table within the Marriott Marquis on the Marquis Level.

Merchandise tables are 6 feet in length and will have two chairs per table.

Only official band logoed merchandise may be sold at your table.

Bands must provide their own staffers to cover their table. Dragon Con volunteers are not permitted to assist in selling or managing your tables. If you need to step away from your table, it is your responsibility to have another designated person to watch your belongings.

Electrical outlets are not provided for free at the Marriott Marquis. For a fee of $75 – $150 the Marriott Marquis will have a power outlet ran to your table. Please note that it is acceptable to share with other tables that are adjacent to you, provided that no cables run across any pedestrian walkway.

Playing samples of your band’s music is allowed at your table; however, there are limits on volume. We understand that the convention gets louder at times, but in order to prevent escalation in volume between tables, if a Dragon Con volunteer asks you to turn your music down, you will be expected to do so. Failure to comply with this may result in losing the privilege to play your music or in the forfeiture of your merchandise table.

You may utilize the space behind your table in whatever way you see fit, so long as no fire or safety hazards are created. Anything that extends into a walkway is considered a safety hazard.

Nothing may be attached, in any way, to the ceiling. If there is a wall or column behind you, you will need to arrange with the Marriott Marquis to attach materials; there may be a fee. Any publicly displayed items must be suitable for all audiences.

NOTE: if you do not intend to use your table, please let us know so that it can be reassigned. Additionally, if you will only be using it a limited time, such as Saturday only, let us know so that we can maximize usage.

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