Dragon Con 2014 - Fan Table Application Form

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Concourse Tables  ◊  Hyatt Concourse  ◊  Marriott Concourse  ◊  Sheraton Concourse  ◊  Concourse Performance Area  ◊  Requesting a Fan Table  ◊  Guidelines & Rules - Fan Tables  ◊  Guidelines & Rules - Band Tables  ◊  


Concourse Tables

Dragon Con Concourse Tables are reserved tables consisting of Fan Groups, Conventions, Band Merchandise tables, Performers, and Sponsors. Concourse areas are open areas that receive a high volume of Dragon Con traffic.  Concourse areas are located at the Hyatt Regence, the Marriott Marquis, the Hilton Atlanta, and the Sheraton Atlanta hotels. These tables are defined and assigned location by a Concourse Table committee. All Concourse tables must be reserved and approved ahead of time.  The rules for reserving and setting up these free tables are different than those of the Dealer and Exhibitor Halls. Please refer to the rules and procedures listed below before completing a request form.

Our onsite coordinator for fan tables will be Sara McCorkendale.  If you have specific questions, she can be reached at informationservices@dragoncon.org via our contact form.

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The Hyatt Concourse

The area in the Hyatt known as "The Concourse" now consists of the two floors below the hotel's lobby, through which most traffic to the ballrooms and panel rooms must pass. Several things are located on these two floors:

  • Convention Information Kiosk(at the foot of the escalators down from the lobby)
  • Concourse Performance Area, for acoustic and electronic performers (outside Hyatt's Grand Hall)
  • Fan-tables (lower level, outside the Hyatt's Grand Hall)

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The Marriott Concourse

The Marriott Concourse area is the Marquis level of the Marriott one level below the lobby. The tables in this area are reserved for bands, Performers, and Sponsors.

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The Sheraton Concourse Area

The Sheraton Concourse area is designated as the bottom level of the Sheraton Atlanta where Dragon Con Registration is housed.

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Concourse Performance Area

This tiled area, outside the Grand Hall of the Hyatt, will be used for smaller-scale performances by bands and acoustic performers. The band Emerald Rose has kindly donated their sound-system and stage personnel for our use. Many thanks to Emerald Rose for their continuing support!

This year, we'll continue our highly-successful practice of listing band performances in the convention schedule, with bands being booked in advance where possible and listed on the website.

NOTE: all band bookings are handled through the website's Performance Application.

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Requesting a Fan Table

Fan Tables are generally non-profit groups organized by members of a particular fandom or convention.  All groups must apply and be pre-approved to receive a table at the convention.  Additionally, Because of limited space, smaller or similar groups may be asked to share a table.

We are no longer taking Fan Table applications for 2014.

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Rules and Guidelines – Concourse Tables

  • Tables must be staffed by Dragon Con members. In other words: yes, you will need to purchase membership badges for the people who will be staffing your table.
  • Table staffing hours:
    • Concourse table hours will vary depending on the hotel location. The hours are designated to maximize exposure for the groups given the traffic patterns of Dragon Con members. Groups should plan to staff the table minimum of 40 hours across the designated times and days as assigned by hotel.
  • Concourse Table groups must provide their own staffers to cover their table. Dragon Con volunteers are not permitted to assist in managing your tables. If you need to step away from your table, it is your responsibility to have another designated person to watch your belongings.
  • Dragon Con is not responsible for displays, merchandise, or other items left at tables during closed hours. Any items left are at own risk.
  • In deference to our dealers and exhibitors, who purchase a table or sponsor the convention, no general merchandise sales are permitted at concourse tables. You may sell items imprinted with your organization’s name or logo only, such as pins, t-shirts, or bookmarks. Convention Tables may sell memberships to their convention. Dragon Con does not charge a percentage of these merchandise sales.
  • Charity collections are not allowed at Concourse Tables as it may interfere with the integrity of the Dragon Con approved and sponsored charity.
  • No raffles or other games of chance are allowed. Sorry, but it is illegal according to the laws of the State of Georgia.
  • Electrical power:
    • Be sure to bring your own extension cords and splitters.
    • There may be a charge for access to power. Please check with the individual hotel.
  • If you need Internet access at your table, you'll have to arrange this with the individual hotel. Although our host hotels offer wireless access in guest rooms, this service is usually restricted or blocked in the lobby and function-space areas
  • Concourse tables are typically 6 feet in length and will have two chairs per table. Extra chairs are sometimes obtainable from the individual hotels. They also usually have table cloths.
  • You may utilize the space behind your table in whatever way you see fit, so long as no fire or safety hazards are created. Anything that extends into a walkway is considered a safety hazard.
  • Nothing may be attached, in any way, to the ceiling. If there is a wall or column behind you, you will need to arrange with the individual hotel to attach materials; there may be a fee. Any publicly displayed items must be suitable for all audiences; in other words, it must be child friendly.
  • Table placement will be at the sole discretion of Dragon Con, the Concourse Table director or their assistants. We will work with you as much as possible, but we can make no promises.

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Rules and Guidelines – Band Tables

  • Each approved band will be assigned a merchandise table within the Marriott Marquis on the Marquis Level.
  • Merchandise tables are 6 feet in length and will have two chairs per table.
  • Only official band logoed merchandise may be sold at your table.
  • Bands must provide their own staffers to cover their table. Dragon Con volunteers are not permitted to assist in selling or managing your tables. If you need to step away from your table, it is your responsibility to have another designated person to watch your belongings.
  • Electrical outlets are not provided for free at the Marriott Marquis. For a fee of $75 - $150 the Marriott Marquis will have a power outlet ran to your table. Please note that it is acceptable to share with other tables that are adjacent to you, provided that no cables run across any pedestrian walkway.
  • Playing samples of your band's music is allowed at your table; however, there are limits on volume. We understand that the convention gets louder at times, but in order to prevent escalation in volume between tables, if a Dragon Con volunteer asks you to turn your music down, you will be expected to do so. Failure to comply with this may result in losing the privilege to play your music or in the forfeiture of your merchandise table.
  • You may utilize the space behind your table in whatever way you see fit, so long as no fire or safety hazards are created. Anything that extends into a walkway is considered a safety hazard.
  • Nothing may be attached, in any way, to the ceiling. If there is a wall or column behind you, you will need to arrange with the Marriott Marquis to attach materials; there may be a fee. Any publicly displayed items must be suitable for all audiences.
  • NOTE: if you do not intend to use your table, please let us know so that it can be reassigned.  Additionally, if you will only be using it a limited time, such as Saturday only, let us know so that we can maximize usage.

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